How to Submit your Pictavo Yearbook Cover

Follow the steps below to submit your Cover in Pictavo:

  1. Go the the cover page by clicking on the Cover icon.
  2. In the secondary tool bar – all the way on the left – is the Cover drop down menu, click on that.  Several buttons will open up.
  3. Click on the green check mark button to “submit the cover for approval”.  This is done by the person that created the cover in Pictavo.

The following steps can only be completed by the Administrator of the book:

  1. From that same Cover drop down menu, click on the blue star to “Approve” the cover.
  2. Click on the “Submit” icon in the upper level tool bar.

This opens a separate screen that shows you a thumbprint size version of your cover:

  1. Click on the blue “Submit Cover” button underneath the cover image.
  2. Complete the online submission form.

If you have any questions about the submission process, you can refer to the Help Menu in Pictavo or contact our Technical Support Team at 1-800-887-0414.

Yearbook Enhancements: Personalizing Your Yearbook Cover

One of the most popular enhancement options for your yearbook is personalizing your yearbook cover. This type of personalization allows you to add the student’s name to the yearbook cover. Depending on your cover type, a student’s name can be printed in ink, stamped on with foil, or engraved on a name plate.

For every book you want personalized, you will send YearbookLife a spreadsheet list containing all of the personalized text.  The text will be printed in Upper and Lower case letters as you indicate on your spreadsheet.  Be sure the text appears on your spreadsheet exactly the way it should appear on the cover.  Refer to the character guidelines indicated in the Pictavo Art Guide.

If you sell your personalized yearbooks through Pictavo BuyTheYearbook, you can export the personalization list as a spreadsheet file as follows:

  1. From the Admin icon, click on Manage Sales.
  2. Select the View Orders tab.
  3. Click on the Export to Excel button – this creates a spreadsheet of all of the orders for your book.  The personalized names can be found in Column P.
  4. Delete all of the other columns from the spreadsheet except Column P so that your spreadsheet is just a one column file. For Personalization Option 4, with icons, we can help you separate the names from the icon selections if you need assistance.
  5. Save this spreadsheet and email it to production@yearbooklife.com when you submit your book.

Contact YearbookLife if you have any questions about Yearbook Personalization or any other enhancement options for your yearbooks.

Yearbook Distribution: The Ideal Time To Give Out Yearbooks

Yearbook Distribution IdeasReceiving a Yearbook is a great day for any school and its students. It’s a day to take time out to turn the pages and get signatures and comments from your classmates, teachers and the school faculty. But when exactly is the best time for students and staff to get their yearbooks? Here are a few yearbook distribution ideas:

Option 1:

Right after Spring Break. Depending on when the school year ends, March or April is a good time to hand out yearbooks. This gives students an ideal amount of time to get their fellow classmates and teachers to get signatures and enjoy the book before graduation.

Option 2:

During Exam Week. Finals, no matter at what age is a very stressful time for students. It is also a time when students have a lot more free time then a usual school week. By getting a yearbook during finals week can help break up the stress of the exams and give students something else to do and enjoy when not studying. In addition, there is some free time where they can meet with their peers to get signatures.

Option 3:

Before Graduation. Getting a yearbook during graduation can be an additional excitement that adds to that special day. In one hand they will have a diploma. In the other they will have a brand new yearbook that they can enjoy going into the summer.

No matter when the yearbook is given out, it is one of the top highlights from the school year. Give them out and enjoy the smile on each and every one of the recipient’s faces.

Four Tips On Taking a Great Yearbook Photo

Yearbooks are great. They create instant visual memories from the day they are first seen to decades later down the road. Seeing yourself in a professional photo as well as with your classmates in clubs and teams will put lots of smiles on your face every time you turn a page.

graduation photo tipsWhile trends and styles change from generation to generation there are a few universal tips you will want to partake in when getting your photo taken for your class yearbook:

  • Clothing: It is always best to wear solid colors or clothes with small patterns when taking your yearbook photo. Collared shirts are always a safe bet. Definitely stay away from large accessories as well as hats or any other type of headwear.
  • Eyewear: If you choose to wear glasses in your yearbook photo make sure your lenses are non-reflective. You don’t want to your photo to include a glare in it.
  • Hair: A good rule of thumb is to get your hair cut a week prior to your yearbook photo. This way it isn’t to overgrown but doesn’t look like you just got off the barber’s chair.  In addition, it will also give you time to style it the way you want.  For those with long hair and are using clips, try to stay away from ones that are too shiny as it to can cause a glare.
  • Blemishes: Don’t be so concerned with a blemish or pimple on your face. With technology now, that can be virtually wiped away very quickly and easily.

A yearbook photo is something you will cherish forever. You want it to look its best. For those looking for a yearbook for their school, YearbookLife is the place to find it. We have a great selection of designs that will assist in making all students and faculty extremely proud.  In addition if you purchase 150 or more books by May 1st you will receive a FREE digital camera for your school.  Mention Promo Code “Springtime”. Say Cheese!

Managing Offline Yearbook Sales

Initiating The FIRST Yearbook Sale

Make it easy for all audiences to purchase a yearbook. Consider the following process:

  • Get 9 x 12 envelopes for every teacher on campus. Include a color flyer for each student in the class (35) as well as an order form for a yearbook and instructions.
  • Have teachers pass out the flyer and order form and provide a script to have them discuss the sale of yearbooks to their class.
  • Have teachers inform students that a sale will be occurring all week in the cafeteria or yearbook room before school, during lunch, after school, and all games/functions all week.
  • Consider collecting non-refundable down payments with a payment plan of 1 or 2 extra payments or collect full payment.
  • At your yearbook order table, make it fun. Include music as well as posters and copies of previous yearbooks as well as samples of merchandise available. Have about 4-5 staffers manning the table to take orders. If possible, have staffers wear t-shirts that match.
  • If possible, create posters with multiple photos you have taken for the yearbook for students to see.

 

Initiating The SECOND Yearbook Sale

Make it easy for all audiences to purchase a yearbook. Consider the following process:

  • Instead of using classroom teachers to review the sale, include a classroom poster to announce the sale and the new price.
  • Use this sale process to focus on teams and clubs. Have coaches and sponsors promote the sale to their group/team as an example of school spirit.
  • Use this sales process to visit club or team meetings to discuss sale and include some images they can review that may be included in the yearbook.
  • Create a special incentive for groups or teams having 100% buy rates
  • Continue to set up a table in a public area and also include sales brochures at key locations.

 

Initiating The FINAL Yearbook Sale

Make it easy for all audiences to purchase a yearbook. Consider the following process:

  • This is the LAST CHANCE SALE to purchase a yearbook or reserve a copy.
  • Post FINAL NOTICE flyers in all classrooms as well as key areas on campus.
  • Post a list of names of all non-buyers OR buyers and let people see if they are on the list. Promote the action they must take to be removed/added to the list.
  • Create a sales table again to collect final orders from students and parents.

 

Distribution of the Yearbook

Plan for this event ahead of time by getting your distribution process on paper for all to review.

  • Inform the public how many extra yearbooks may be arriving that will be sold on a first-come first-serve process at the highest sales price of the year.
  • Plan on music, snacks, and fun…Order extra yearbook merchandise you can sell at the distribution event.
  • No reservations will be accepted for yearbooks without full payments taking place. Give yourself a little wiggle room. If you ordered 50 extra copies…plan on selling ½ of them by reservation then the other ½ upon arrival. This will spread opportunity to all buyers.
  • Invite local VIP’s like district personnel. Also invite local advertisers to your event & have them to set up a display or pass out coupons to your captured audience.

Have fun and enjoy the experience.